In business, writing skills are fundamental skills to possess. So much communication arrives via email, reports or memos. Whether you are emailing your clients, managers, job candidates or co-workers, you must make sure your message is clear, concise and complete. Your readers must be able to precisely understand what you’re saying in as few words as possible.
Like any other skill in life, writing takes practice. It also takes dedication and effort. You do not have to go about it alone, though. There are resources available to you that can assist you. The IST Training Master in Suite has several videos on improving business writing and emails for all our employees to access and watch.
Several websites provide tips on writing skills. Among them are Grammarly, Purdue Writing Online, Grammar Monster and Pro Writing Aid. Google any of these sites to get help when you need it.
Always keep in mind that your business writing is a direct reflection of your professionalism. You must know your audience and speak directly to them. If you are emailing a Vice President, Attorney, CFO or other high-ranking executives, you will want to come across as intelligent and competent and possessing excellent writing skills goes a long way toward doing just that.
Before you ever hit the send button on an email, it is crucial that you review and proof-read your message. Check for spelling and grammatical errors and make sure your message is easily understandable and that you did not leave any words or information out. The last thing you want is for your reader to reply and ask you to clarify your previous email.
To sum it all up, please remember the following. Communication is vital in business. Doing it well is a skill we all must possess.