Law firms and corporations alike rely heavily on their electronic environment for the day-to-day processing and management of their businesses. Challenges of confidentiality, competitive edge and cost effective solutions are intertwined and have consequences affecting good corporate governance and regulatory compliance.
The first step towards creating a secure computing environment is to define the rules and guidelines for managing, operating and using corporate information systems. To be successful, information policies must be based on common sense and all staff need to be required to understand their obligations associated with the firm or company’s information. Policies need to be uniquely tailored to the culture and business needs of the organization. In essence the electronic information management policies of an organization should:
- Protect the assets of a business
- Provide a computer security framework
- Deliver a uniform level of control and guideline for management
- Communicate security messages in a format that is easily available and understood
- Advise staff about their responsibilities under the policies
Training and educating the organization’s staff is critical to using the computer systems correctly and imposing security for handling sensitive corporate information. Although Managers have little time or resources to develop comprehensive policies, adopting standards will help to optimize business operations and ensure greater risk management compliance.
Implementation of new innovative technology solutions may be a great time to refresh older policies that have become dormant over time. IST can assist in identifying what policies and procedures are either missing or out-of-date in order to provide greater support to your organization’s secure electronic infrastructure.